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Managing Time and Increasing Work Efficiency

Overview

Have you been feeling that 24 hours is not enough in a day?
Have you been too busy replying to emails, juggling with multiple projects, endless meetings and non-stop phone calls at work?
 
Getting the most out of 24 hour a day seems to be a constant challenge because ‘time flies’. 
The good news is ‘You’re the Pilot’. You can be in control of your time by managing it effectively.  So Work Smarter, Not Harder.
 
This 2 day intensive Time Management activity-based  workshop will help you pinpoint causes of procrastination and indecision, detect personal time-wasters and increase your concentration and focus. 
 
You’ll learn to schedule your time more effectively, stay on track and keep important goals top of mind, so you can stay in balance and be more effective and productive in the right state of mind.
In this practical based workshop, we will also show you how successful people allocate their time and how you too can replicate the success of the most efficient people. 
 
You will be shown a range of time management tools and techniques so that you can consider which ones are appropriate for you while practise using them in a fun and supportive environment.
 
By the end of the workshop, we hope you gain at least an extra 2 hours out of your busy schedule to enjoy some relaxing moments.

Learning Outcomes

Upon successful completion of this Time Management course, participants will be able to:
  • Shift direction from managing time to managing self
  • Gain control of your work life by eliminating time wasters/ time thieves
  • Characterise & profile your time style, energy level, performance curve, personal strengths & motivators to perform at peak
  • Prioritize to reduce stress & get rid of limiting beliefs towards time
  • Deal with information overload & manage technology effectively
  • Articulate your time goals - highlight opportunities for improvements
  • Use your time log to maximize usage of time, plan & schedule
    Tackle time shortcomings & create a system tailored to your personal style
  • Apply understanding of body rhythm to align energy levels to deliver expectations & results
  • Craft an action plan, make a commitment & stay positive!

 

Who Must Attend

All managers, executives, administrators, officers who perform multifunctional tasks at work and want to gain greater control of their time, management style and life.

Course Details

2 Days

BEING MORE PRODUCTIVE - TIME MANAGEMENT
ESSENTIALS
 What is time to you & your company? Define time management at work
 Self realisation - how much is 1 hour of time in your work life worth to you?
 Direct focus from managing time to managing self
 Avoid & get rid of the psychological time trap
 Are your underlying beliefs & attitude towards time empowering or limiting you? What can you do about this?
Ice Breaker Competition: Let’s Do This Fast!
Demonstration: Ribbon of Life
Activity: Sense of Time - Discuss & Reflect
ABC Exercise & Self Realization: Each Day
Is A New Time Account

WHAT HAS TO CHANGE TO MAKE A DIFFERENCE IN YOUR WORK!
 Evaluate & determine your strengths, weaknesses, motivators, regrets, personal style of time management
 Highlight opportunities for improvement - maximizing strengths & eliminating weaknesses
 Charting the most effective time style at work
 How to change & make a commitment
Powerful Fast & Effective Change Technique
Time Challenge: Speed is King!

 CLARITY ABOUT CORPORATE GOALS, FORMULATE SMARTER TIME GOALS & TIME LOG
 Envision your outcome: clarity of purpose is power!
 Defining the purpose & sense of direction for each of your commitments
 Initiate changes to your current time goals
 Create & analyze your time log - derive job tasks, usage of time & energy flow
 Solving problem areas, bad habits, patterns & tendencies
 Analyze your progress & conduct regular reviews
 Making choices in a planned way
World Of Time Map: Assess Your Realities & Current Situation
Video: The Rocks of Time - Discuss, Reflect, Apply
Articulate: Mission Statement - Describ¬e The Person You Intend To Be
Mind Mastery: Writing Positive Affirmations for Time Management
Power Pack Goals: Visualization, Creating A Vision Board, Scaling Technique

POWER PACK & GAIN CONTROL OVER YOUR TIME AT WORK
 Self analysis & review your working habits that adversely impact your time
- catch timewasters/ time thieves
 Eliminate bad habits, poor skills, distractions & interruptions
 Highlight other time related issues & calculate potential time savings
 Using an Issues/Impact matrix to gain control
 Overcoming procrastination
- identifying the root causes of inaction
- beating the deadline driven trap
- approaching your tasks positively
Team Project & Presentation
Group Exercise: Solutions To My Time Wasters
NLP SWISH Technique to Change Bad Time Habits

DEALING PROACTIVELY WITH INFORMATION OVERLOAD & MANAGING TECHNOLOGY
 Customizing your workspace - master the art of organising your work area
 Streamlining your information flow & retrieval process
 Getting the best return on your time investment
 Develop strategies to use technology more efficiently & to accomplish more
 Select the right form of communication for your message
 Target ways to manage e-mail & step off the "e-mail-go-round"
Activity & Mind Mapping: Solve The Above Issues

INCORPORATING A TIME - PLANNING PROCESS MODE
 Harnessing the power of a structured approach
 Reusing the model throughout your life
 Customizing the model to fit your style & needs
Exercise: Application & Hands On Practice

PRIORITIES - LIVING AN EFFECTIVE LIFE
 Your 1st things 1st - proactively identifying & assigning your priorities
 ABC Analysis - classification of tasks
 Maximizing the Important/Urgent matrix
 5 choices of productivity
 Applying the Pareto Principle (80/20 Rule) for the best results
 Developing the habit of immediate attention
Exercise: Back To Your Time Log
Group Project: Identify & Solve Q1, Q2 & Q3 Activities

WORK PERFORMANNCE CURVE & ENERGY LEVEL
 Focus your attention on your personal daily rhythm
 Profiling your energy levels
 Ensuring high priority items are carried out during a most productive time of day
 Aligning tasks with your high & low periods
 Avoiding energy robbers & take steps to boost your concentration
 Effectiveness vs efficiency - there is nothing so useless as doing efficiently that which should not be done at all
Hands On Session: Change Your Physiology, Change Your State
Practical Session: Circadian Rhythm - Plot Your Energy Levels
Evaluation: Analyzing Energy Allocation
Case Study: Mariam vs Khatijah - Discuss Key Learning Points

 PLANNING & SCHEDULING FOR SUCCESS
 Select plan, steps & actions
 Assign tasks into a weekly schedule & create a dynamic to-do list
 Link daily activities to outcomes desired
 Effective follow up on people, deadlines & paperwork
 Select important & valid priorities
 Create a realistic & productive schedule
 Use a robust planning tool/checklist to analyze & review plans
 Plan for productivity improvement
Challenge Game: Planning & Scheduling
Evaluation: Managing A Simple Project & Create the Action Plan

 

Methodology

  • Interactive facilitations on knowledge & concepts
  • Interactive learning framework
  • Alignment of corporate measures with individual performance measures either direct or indirect
  • Group discussion & brainstorming
  • Output-based activities ⁄ exercises based on actual job types
  • Case studies on real life examples
  • Outcomes focused with actual outputs to take home for implementation what you will learn

Course Leader

Rachel Khor
Certified Master Performance Coach (ICF Approved - International
Coach Federation)
From DC Psychology International & American Institute of Business Psychology
Certification in Colored Brain Communication
Certification in Human Drivers & Motivation
Certification in Dynamic Speaking
Certification in Curriculum Development
Certification in Neuro Linguistic Programming (NLP)
Certification in Hypnotherapy from London College of Clinical Hypnosis (LCCH)
Practitioner in Emotional Intelligence and Emotional Quotient
Professional Facilitator
Practitioner in Gamification

Rachel Khor is currently the Principal Trainer and Chief Learning Strategist with more than 18 years of real, hands on training experience.

Rachel Khor is also a Master Trainer in Negotiation, Sales, Leadership, Positive Work Attitude, Mental Toughness, Peak Performance, Emotional Intelligence and Emotional Drivers, Success Tools and Colored Brain, Creativity and Thinking Outside The Box, Problem Solving Skills, Master Your Mind, Communication, Goal Setting.

She has also undertaken training, consultancy and facilitation projects with various companies, both private and public sectors.

She is a sought after Learning & Development Strategist, People Developer, Trainer, Coach & Mentor. Her training and coaching incorporate effective evaluation methods, powerful techniques of varied disciplines and practical tools for all her learning solutions. 
Participants have described her sessions as inspiring, thought provoking, energetic, highly interactive and easy to understand. Based on the belief that every individual has a core genius and the ability to soar given the right opportunities; Rachel's training methodology breaks limiting beliefs, overcomes obstacles and cultivates trust across cultures.


She has presented papers in various national events, seminars  including speaking at PSMB Forum and CEO Forum and was rated highly by both the audience and the organizers. She is also able to provide Colored Brain, Emotional Drivers, DISC Personality Profiling and Behavioral Analysis. Her methods follow S.M.A.R.T.I.E.S. principle - specific, measurable, achievable, rewarding, tracked/ timeliness, inspiring, excellence/emotional, small steps; aligned to business needs while strengthening organization’s capability and vision.

She received her training in USA, UK, Australia, Singapore and Malaysia.  Prior to starting her own company she has worked with the Singapore Government & was the Conference Director of AIC, an international conference company listed on the London Stock Exchange, based in Australia. She has international exposure having worked for both public organizations as well as private companies in Australia, UK, Singapore, Indonesia, Thailand, Malaysia and Qatar.  

 
Or

We have a faculty of specialist and can cater to your organisation's different levels and specific needs.

 

For training and advisory services, feel free to contact us at info@itrainingexpert.com or call us at +603 8082 3707 | +603 8074 9056 | +6012 6869 628 | +6018 2175 123

Testimonies

“The trainer is very entertaining and knowledgeable. Time is always not enough in my daily work. However, I have learned on how to prioritize my work from this Time Managing training. I feel much positive and better now.” –  Electrical Manager – Boustead Engineering Sdn Bhd
 
“The trainer has great knowledge and an understanding trainer. I have learned some useful skills on how to manage my time and work better.” – Customer Service – Boustead Petroleum Marketing Sdn Bhd
 
“Through this Managing TIme seminar, I have learned to prioritize not only for our work but also to our life so that we can have a better quality of work and personal life.” – Customer Service – Boustead Petroleum Marketing Sdn Bhd
 
“Good job done. I feel more confident in handling my job now by applying the time managing skills to my work.” – Saravanan, Retail Manager – Arus Jimat Sdn Bhd



“I felt 90% motivated before attending this course. Learnt how to increase motivation. After it was done, I felt 100% motivated. The trainer was knowledgeable and helping to be a better me.”– Bobby Alex, Marketing Manager, Sabah Tourism


"Time is life. We need to manage our time in a proper way to gain a better quality of life". Ridley, Retail Manager Arus Jimat Sdn Bhd

Investment

Normal fee
Sign up 1 pax
Pay before course starts
MYR 2,990.00 per pax
USD 890.00
Early Bird
Sign up 1 person
Pay 14 days before course starts
MYR 2,390.00 per pax
USD 700.00
Group Fee
Sign up 3 pax or more
Pay 14 days before course starts
MYR 2,190.00
USD 640.00

E-Certificate
Upon successful completion of this program, you will receive an E-Certificate of Achievement. 

Payment mode:

1. ONLINE PAYMENT  by Credit card:  You can opt to register and pay online with our latest payment integration system through our website.

2. Telegraphic Transfer- You can also opt to use GIRO or telegraphic transfer of payment via international banks.

Contact us: ITRAININGEXPERT GLOBAL PLT
Tel:+603 8074 9056 | +603 8082 3707
Mobile: +6012 6869 628 | +6018 2175 123
Email: info@itrainingexpert.com
Website: www.iTrainingExpert.com

 

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