• Recognize and manage the common challenges involved in minute-taking
• Use tools and techniques available to record minutes
• Select appropriate vocabulary and correct grammar in minute-taking
• Know when to use active sentences and passive sentences
• Write clear, accurate and concise sentences
• Minimize your grammatical errors when writing minutes
Who Must Attend
Module 1: Purpose of Minutes and Types of Minutes
- Why and when do we write them – and who for?
Different types of minutes
Summary of decisions
- What does each type look like in terms of content and format
- When and why should you use each particular type
- Which type(s) are best for your purposes
Module 2: Key Principles For Good Minute Writing
- The importance of a clear and consistent layout and structure.
- The value of sections, headings and sub-headings – and how to use these.
- Why short and simple beats long and complex
- How to write a good paragraph
- Why and how to avoid technical terms and acronyms
- How to use bold and underlining to highlight key elements such as decisions or action to be taken.
Module 3: Reported (Indirect) Speech
- How to record what someone said, clearly, correctly and concisely
- The use of tenses, including the tense shift rule
- How to use a range of reporting verbs (vocabulary) to make your minutes clear and professional.
- Indirect questions.
Module 4: Active Versus Passive Verbs And Sentences
- What is the passive, and how do we form it
- Why active is usually better than passive
- When can/should you use the passive
Module 5: The Importance Of Checking And Proofreading Your Minutes
- Checking Your Minutes
- Proofreading Your Minutes
The course is highly interactive, with a wide range of exercises, discussions and other activities. Participants must therefore come ready to take active part. Participants will also receive full handouts with key points from the course to take away.
Gordon Reid is a former British Diplomat with over 25 years of experience working in a wide range of jobs, countries and regions of the world. He has lived and worked in Malaysia since 2003, initially as Director of Trade and Investment at the British High Commission and, since 2007, as an English specialist, management & soft skills trainer, and freelance writer/editor/proofreader.
In his career, Gordon has had extensive hands-on experience in producing reports and other business documents on a wide range of subjects. He is also a specialist in teaching how to write effective, clear English. In addition to technical report writing, Gordon also delivers courses on presentation and public speaking, negotiation, communication and motivation, and both general and business English. Among the companies Gordon has trained are Ambank, Tractors Malaysia/Sime Darby, Aker Kvaerner, Alstom, Alliance Bank, Malaysia Debt Ventures, Nikon, Petronas, Philips, Shell, Siemens, Sunway, UOB and the KLCC Convention Centre.
Gordon is an associate trainer of the iTrainingExpert.com Group. He conducts courses in both the English language (including technical report writing), leadership, management and presentation skills.
View Gordon on Youtube: https://youtu.be/qXzPCLIkBAQ